Walk through a complete resident stay
Prepare a fictional resident and follow enquiry, check-in, room assignment, rent entry, a maintenance request and check-out. Watch the resulting records after each step. A demo is most useful when it shows a correction or an exception, not only a perfect sequence.
- Include a shared room and a room transfer.
- Record a partial payment and inspect the balance.
- Test the resident login as well as the manager screen.
Make the costs and limits explicit
Ask what the subscription includes, how property or user limits work and who handles setup. PGonTrack starts from ₹2,499 per month; plan scope and applicable taxes are confirmed in the quote. Website and Google Business Profile assistance are separate combo scopes.
- Confirm recurring costs, setup work and applicable taxes.
- Ask which imports and reports are supported.
- Confirm support arrangements and data handover expectations.
Score the demonstration against your priorities
Give each requirement a status: demonstrated, needs configuration, not available or still to verify. Prioritise accurate rent and occupancy before optional effects. Ask to see Android, mobile browser and desktop use if those are your team’s actual devices.
- Keep a written list of requirements and open questions.
- Use fictional data for public or sales demonstrations.
- Confirm the onboarding sequence before committing.
Questions, answered
Should I choose software only by its feature count?
No. Test the workflows, permissions and corrections your staff actually need.
What should I bring to a PGonTrack demo?
Your room structure, rent rules, required staff roles and a few fictional examples of difficult cases.
Are automatic online rent payments included?
PGonTrack records payments received through existing methods; automatic rent collection is not currently included.